Colt Expositions

We are pleased to advise you that Colt Expositions has been selected as the "Official Service Contractor" for the MLSys. We will accommodate all exhibitors to the best of our ability to ensure a successful event. Please scroll down entire page for important event information such as Show Schedule, Booth Package Description, Important Dates and Deadlines.

Show Information

Santa Clara Convention Center
5001 Great America Pkwy
Santa Clara , California 95054
May 12-15, 2025

Show Schedule

Exhibitor Move-In

Sunday 5/11/25

11a-4p

Exhibit Hours

Monday 5/12/25

8a-7p

Tuesday 5/13/25

8a-7p* *Evening Reception

Wednesday 5/14/25

8a-4p

Thursday 5/15/25

8a-3p

Exhibitor Move-Out

Thursday 5/15/25

3p-6p

Important Dates & Deadlines

Discount Deadline: Monday, April 21, 2025; Advanced Order deadline for Exhibitor orders and full payments.
Graphic Print Files Deadline: Monday, May 5, 2025; Refer to Printing: Signs, Booth Panels & Banners section for requirements.
Last Order Date: Tuesday, May 6, 2025; Last day to place orders online. Email exhibitor@coltexpositions for orders after this date.
Advance Freight Start Receiving: Monday, April 7, 2025; Start receiving shipments at Advance Warehouse location.
Advance Freight Receiving Deadline: Tuesday, May 6, 2025; Advance Warehouse shipment deadline Warehouse shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.
Direct Shipment Receiving begins:: Sunday, May 11, 2025
Last Day for Direct Shipments:: Sunday, May 11, 2025
Deadline for Outbound Carriers to Check-In: 5:00 PM, Thursday, May 15, 2025

Event Information

Aisle / Booth Carpet: Venue is carpeted, but exhibitors can stand out by ordering additional carpet from this site.

Booth Information

Diamond Sponsor: 10x20 booth area. 10' Wide, 8' Tall back wall with one mounted (1) 32” flat panel monitor plus a counter with graphic kick panel, and 2 padded stools.

Platinum Sponsor: 10x15 booth area with a 1M x 42" counter with printed front panel, plus 2 padded stools.

Gold Sponsor: 6' Table with Black Skirt, 2 black padded chairs.

All orders are governed by Colt Expositions Payment Policy and the Limits of Liability and Responsibility.

Internet service can be ordered from SmartCity through the Santa Clara Convention Center.

Advance Shipping to Warehouse

To ensure the proper handling of your shipments, please direct all inbound packages to the following address:
MLSys
c/o Colt Expo
1095 Essex Ave
Richmond, CA 94801
Advance Warehouse Receiving Hours: Monday - Friday: 9:30am - 2:30pm
Tuesday, May 6, 2025: All Advance to Warehouse shipments must be received to avoid late surcharges.
If you need assistance or additional information regarding the above shipments, please call 510-436-7500 or email exhibitor@coltexpositions.com

Material Handling/Freight Information

Freight Related Services

PLEASE NOTE: ONLY ONE LOAD UNDER 40 LBS. CAN BE CARRIED TO YOUR BOOTH. NO WHEELS OR CARTS CAN BE USED. Colt Expositions offers assisted move-in (Cart Service) from your vehicle to the loading dock to your booth for an additional fee.

As the "Official Service Contractor" we are responsible for all freight-related services. We will provide advanced dock to dock material handling, including, receiving shipments at our warehouse, storage (up to 30 days prior to install date), and transportation of advance warehouse freight shipments to show site, delivery to exhibitor's booth, pick-up and outbound freight handling. (Exhibitors are responsible for inbound and outbound shipping charges). All orders are governed by Colt Expositions, Inc. Payment Policy and the Limits of Liability and Responsibility.

To receive a transportation quote from Colt Expo please email Shipping@coltexpositions.com.

All shipping logistics are the responsibility of the exhibitor. Please contact your preferred carrier to schedule delivery to either the advance warehouse or venue show site and also the return pick-up of your freight from the venue show site accordingly. Please contact Colt Expo. for assistance at 510-436-7500.

Advance Warehouse Shipping Address

MLSys
c/o Colt Expo
1095 Essex Ave
Richmond, CA 94801

Shipments should arrive between Monday, April 7, 2025 and Tuesday, May 6, 2025

Show Site Shipping Address

Mission City Ballroom
Santa Clara Convention Center
5001 Great America Parkway
Santa Clara, CA 95054

Direct shipments will be accepted on Sunday, May 11, 2025

Outbound Pickup Address