Colt Expositions

We are pleased to advise you that Colt Expositions has been selected as the "Official Service Contractor" for the Bay Area Dental Expo 2025. We will accommodate all exhibitors to the best of our ability to ensure a successful event. Please scroll down entire page for important event information such as Show Schedule, Booth Package Description, Important Dates and Deadlines.

Show Information

Santa Clara Convention Center

Halls A & B
5001 Great America Pkwy
Santa Clara , California 95054
August 23-24, 2025

Show Schedule

Exhibitor Move-In

Thursday, 8/21

3p-5p

Deliveries accepted 8a-5p

Friday, 8/22

7a-8a

Exhibit Hours

Friday, 8/22

8a-430p

Exhibit Hall Open

Saturday, 8/23

8a-530p

Exhibit Hall Open

Exhibitor Move-Out

Saturday, 8/23

530p-8p

Important Dates & Deadlines

Discount Deadline: Friday, August 8, 2025; Advanced Order deadline for Exhibitor orders and full payments.
Graphic Print Files Deadline: Thursday, August 14, 2025; Refer to Printing: Signs, Booth Panels & Banners section for requirements.
Last Order Date: Friday, August 15, 2025; Last day to place orders online. Email exhibitor@coltexpositions.com for orders after this date.
Advance Freight Start Receiving: Monday, July 21, 2025; Start receiving shipments at Advance Warehouse location.
Advance Freight Receiving Deadline: Tuesday, August 19, 2025; Advance Warehouse shipment deadline. Warehouse shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.
Direct Shipment Receiving begins:: Thursday, August 21, 2025
Last Day for Direct Shipments:: Thursday, August 21, 2025
Deadline for Outbound Carriers to Check-In: 6:00 PM, Saturday, August 23, 2025

Event Information

Aisle Carpet: None

Booth Carpet: None. Booth Carpet can be ordered through Colt.

Booth Information

Each 10' x 10' booth will be provided with the following:

8' tall background drape (black)
3' tall side dividers (black)
1 - 6' skirted table (black skirt)
2 - folding chairs
1 - ID Sign

All orders are governed by Colt Expositions Payment Policy and the Limits of Liability and Responsibility.

Advance Shipping to Warehouse

To ensure the proper handling of your shipments, please direct all inbound packages to the following address:
Bay Area Dental Expo
c/o Colt Expo
1095 Essex Ave
Suite 100
Richmond, CA 94801
Advance Warehouse Receiving Hours: Monday - Friday: 9:30am - 3:00pm
Tuesday, August 19, 2025: All Advance to Warehouse shipments must be received to avoid late surcharges.
If you need assistance or additional information regarding the above shipments, please call 510-436-7500 or email exhibitor@coltexpositions.com

Material Handling/Freight Information

Freight Related Services

PLEASE NOTE: ONLY ONE LOAD UNDER 40 LBS. CAN BE CARRIED TO YOUR BOOTH. NO WHEELS OR CARTS CAN BE USED. Colt Expositions offers assisted move-in (Cart Service) from your vehicle to the loading dock to your booth for an additional fee.

As the "Official Service Contractor" we are responsible for all freight-related services. We will provide advanced dock to dock material handling, including, receiving shipments at our warehouse, storage (up to 30 days prior to install date), and transportation of advance warehouse freight shipments to show site, delivery to exhibitor's booth, pick-up and outbound freight handling. (Exhibitors are responsible for inbound and outbound shipping charges). All orders are governed by Colt Expositions, Inc. Payment Policy and the Limits of Liability and Responsibility.

To receive a transportation quote from Colt Expo please email Shipping@coltexpositions.com.

All shipping logistics are the responsibility of the exhibitor. Please contact your preferred carrier to schedule delivery to either the advance warehouse or venue show site and also the return pick-up of your freight from the venue show site accordingly. Please contact Colt Expo. for assistance at 510-436-7500.

Advance Warehouse Shipping Address

Bay Area Dental Expo
c/o Colt Expo
1095 Essex Ave
Suite 100
Richmond, CA 94801

Shipments should arrive between Monday, July 21, 2025 and Tuesday, August 19, 2025

Show Site Shipping Address

Bay Area Dental Expo
c/o Santa Clara Convention Center - Halls A and B
5001 Great America Parkway
Santa Clara, CA 95054

Direct shipments will be accepted on Thursday, August 21, 2025

Outbound Pickup Address