13th Annual North Coast Wine Industry Expo

Venue: Sonoma County Fairgrounds

December 4, 2025

We are pleased to advise you that Colt Expositions has been selected as the "Official Service Contractor" for the 13th Annual North Coast Wine Industry Expo. We will accommodate all exhibitors to the best of our ability to ensure a successful event. Please scroll down entire page for important event information such as Show Schedule, Booth Package Description, Important Dates and Deadlines.

  Show Information

Sonoma County Fairgrounds
1350 Bennett Valley Rd
Santa Rosa, California 95404
December 4-4, 2025 

  Show Schedule

Exhibitor Move-In
Tuesday, 12/02
8am-12pm
Large Booth/Equipment Only
Wednesday, 12/03
11am-4pm
Exhibitor Booth Set-Up
Thursday, 12/04
7am-8:30am
Exhibitor Booth Set-Up
Exhibit Hours
Thursday, 12/04
9am-4pm
Trade Show Floor Opens
Exhibitor Move-Out
Thursday, 12/04
4pm-8pm
Exhibitor Dismantle & Freight Carrier Pickup
Friday, 12/05
8am-10am
Freight Carrier Pickups @ Grace Pavillion (Only available if your items are moved to Grace Pavilion for overnight storage

  Important Dates & Deadlines

Discount Deadline
Monday, November 17, 2025
Advanced Order deadline for Exhibitor orders and full payments.
Graphic Print Files Deadline
Sunday, November 23, 2025
Refer to Printing: Signs, Booth Panels & Banners section for requirements.
Last Order Date
Monday, November 24, 2025
Last day to place orders online. Email exhibitor@coltexpositions for orders after this date.
Advance Freight Start Receiving
Monday, October 20, 2025
Start receiving shipments at Advance Warehouse location. 
Advance Freight Receiving Deadline
Wednesday, November 26, 2025
Advance Warehouse shipment deadline Warehouse shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.
Direct Shipment Receiving begins:
Tuesday, December 2, 2025
Last Day for Direct Shipments:
Wednesday, December 3, 2025
Deadline for Outbound Carriers to Check-In
9:00 AM, Friday, December 5, 2025

  Event Information

Aisle Carpet: None
Booth Carpet: 
Booth Information

Each 10' x 10' booth will be provided with the following:

  • 8' tall background drape
  • 3' tall side dividers
  • 1 - 6' skirted table
  • 1 - wastebasket
  • 2 - chairs
  • 1 - ID Sign

All orders are governed by Colt Expositions Payment Policy and the Limits of Liability and Responsibility.

  Advance Shipping to Warehouse

To ensure the proper handling of your shipments, please direct all inbound packages to the following address:
Wine Industry Expo 2025
c/o ArcBest
4575 Tidewater Ave
Oakland, CA 94601 USA
Advance Warehouse Receiving Hours: Monday - Friday: 9:30am - 3:00pm
Wednesday, November 26, 2025: All Advance to Warehouse shipments must be received to avoid late surcharges.
If you need assistance or additional information regarding the above shipments, please call 510-436-7500 or email exhibitor@coltexpositions.com

  Material Handling/Freight Information

Freight Related Services

Colt Expositions offers assisted move-in (Cart Service) from your vehicle to the loading dock to your booth for an additional fee.

As the "Official Service Contractor" we are responsible for all freight-related services. We will provide advanced dock to dock material handling, including, receiving shipments at our warehouse, storage (up to 30 days prior to install date), and transportation of advance warehouse freight shipments to show site, delivery to exhibitor's booth, pick-up and outbound freight handling. (Exhibitors are responsible for inbound and outbound shipping charges). All orders are governed by Colt Expositions, Inc. Payment Policy and the Limits of Liability and Responsibility.

To receive a transportation quote from Colt Expo please email Shipping@coltexpositions.com.

All shipping logistics are the responsibility of the exhibitor. Please contact your preferred carrier to schedule delivery to either the advance warehouse or venue show site and also the return pick-up of your freight from the venue show site accordingly. Please contact Colt Expo. for assistance at 510-436-7500.

Advance Warehouse Shipping Address
Wine Industry Expo 2025
c/o ArcBest
4575 Tidewater Ave
Oakland, CA 94601 USA

Shipments should arrive between Monday, October 20, 2025 and Wednesday, November 26, 2025

Show Site Shipping Address
Sonoma County Fairgrounds
Attn: Colt Expo / Wine Industry Expo 2025
Exhibitor Name and Booth #
1350 Bennett Valley Road
Santa Rosa, California USA 95404

Direct shipments will be accepted on Tuesday, December 2, 2025

  Outbound Pickup Address

Sonoma County Fairgrounds
Attn: Colt Expo / Wine Industry Expo 2025
Exhibitor Name and Booth #
1350 Bennett Valley Road
Santa Rosa, California USA 95404

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