Colt Expositions

Colt Expositions is proud to serve as the Official Service Contractor for the Northern California Facilities Expo. We are committed to making your exhibit experience as smooth and successful as possible, and have put together everything you need right here on this page.

Below you will find detailed information on all aspects of your exhibit, from booth setup and show schedule to ordering deadlines and shipping logistics. We encourage you to review each section thoroughly so you are fully prepared ahead of the show:

Show Information – Venue address and event dates
Booth Information – What is included in your booth package
Show Schedule – Move-in, exhibit hours, and move-out times
Important Ordering Dates & Deadlines – Discount and regular pricing deadlines, graphic file submission deadlines, and rush cutoff dates
Graphics Submission Requirements – How to submit your artwork and a link to our full specifications guide
Shipping & Freight Information – Advance warehouse and show site shipping addresses, receiving dates, and outbound pickup details

Our team is always happy to assist with any additional questions. Please don't hesitate to reach out at 510-436-7500 or exhibitor@coltexpositions.com.

Show Information

Santa Clara Convention Center
5001 Great America Pkwy
Santa Clara , California 95054
October 6-7, 2026

Booth Information

Aisle Carpet:

Booth Carpet: Each booth has provided carpet

Package	Standard (10x10 or 10x20)	Premium / Upgraded	Association
Carpet	Tuxedo (Black and Gray)	Tuxedo (Black and Gray)	Tuxedo (Black and Gray)
Backwall (Green Pavillion Booths will have Green / White backwall)	Silver and Black	Silver and Black	Silver and Black
Siderail (Green Pavillion Booths will have Green or White siderail)	Black	Black	Black
Table	6' Skirted White	6' Skirted White, Counter Height	6' Skirted White
Seating	2 Folding Chairs	2 Gray & Black Padded Stools	2 Folding Chairs
Wastebasket	1 Wastebasket	1 Wastebasket	1 Wastebasket
Electric	500 Watts, 2 outlets back center of booth	500 Watts, 2 outlets back center of booth	None but can be added
ID Sign	17" wide x 11" tall	17" wide x 11" tall	17" wide x 11" tall

Additional furniture, accessories, and booth upgrades are available to order through the Order Services menu in the top left of the navigation bar. We encourage you to browse available items and place your order prior to the discount deadline to take advantage of reduced pricing.

All orders are governed by Colt Expositions Payment Policy and the Limits of Liability and Responsibility.

Show Schedule

Exhibitor Move-In

Day & Date	Time	Notes
Monday 10/5	1pm-5pm
Tuesday 10/6	8am-10am

Exhibit Hours

Day & Date	Time	Notes
Tuesday 10/6	10am-3pm
Wednesday 10/7	10am-2pm

Exhibitor Move-Out

Day & Date	Time	Notes
Wednesday 10/7	2pm-6pm	Carriers must be checked in by 4pm

Important Ordering Dates & Deadlines

Please note that all orders must be placed and paid in full by the applicable deadline to receive the corresponding pricing. Partial payments or unpaid orders will not qualify for discount or standard pricing.

Ordering Deadlines

Deadline	Date	Notes
Discount Ordering Deadline		Deadline to place orders at discount pricing.
Final Order Date (Regular Pricing)		Last day to place orders online at standard pricing.

Graphic File Deadlines

Deadline	Date	Notes
Discount Deadline		Discount pricing on graphic files.
Regular Pricing Deadline		Standard pricing on graphic files.

Note: For graphics submitted after the Regular Pricing Deadline, please contact Colt Expositions directly. We cannot guarantee that graphics submitted after this deadline will arrive on time, and additional fees may apply — reach out to us to discuss your options.

Graphics Submission Requirements

All graphic files should be submitted via coltexpo.wetransfer.com. We also accept submissions via Dropbox, Google Drive, or similar file-sharing services — please share the appropriate link or file when submitting your materials.

Please review our full specifications guide before preparing your artwork:

Download Full Graphics Specifications Guide

Shipping & Freight Information

Freight Related Services

PLEASE NOTE: Show Management is providing as needed Privately Owned Vehicle (POV) Freight Service for Exhibitors unloading at the docks. Please utilize this service by ordering Cart Service from this portal.

As the "Official Service Contractor" we are responsible for all freight-related services. We will provide advanced dock to dock material handling, including receiving shipments at our warehouse, storage (up to 30 days prior to install date), and transportation of advance warehouse freight shipments to show site, delivery to exhibitor's booth, pick-up and outbound freight handling. Exhibitors are responsible for inbound and outbound shipping charges. All orders are governed by Colt Expositions, Inc. Payment Policy and the Limits of Liability and Responsibility.

All shipping logistics are the responsibility of the exhibitor. Please contact your preferred carrier to schedule delivery to either the advance warehouse or venue show site and the return pick-up of your freight from the venue show site accordingly.

For any shipping needs, please email exhibitorservices@libertycfs.us and include your show name, exhibiting company name, booth number, and reference Colt Expositions in your message.

Advance Warehouse Shipping Address

NorCal Facilities Expo
c/o Arcbest
2135 O'Toole Ave
San Jose, CA 95131

Advance Warehouse Receiving Hours: Monday – Friday: 9:30am – 3:00pm

Shipments should arrive between Tuesday, September 15, 2026 and Thursday, October 1, 2026. All advance to warehouse shipments must be received by Thursday, October 1, 2026 to avoid late surcharges.

Shipping directly from a third-party retailer or vendor? If your packages will not be using Colt Expo-provided shipping labels — for example, items shipped directly from Amazon or another vendor — please ensure all packages are clearly labeled with the following information:

Exhibiting company name
Booth number
Show name
Advance warehouse address

Packages arriving without this information may be delayed in receiving if they cannot be identified. If you have any questions about labeling third-party shipments, please contact us before your packages ship.

Show Site Shipping Address

NorCal Facilities Expo c/o Colt Expo
Santa Clara Convention Center
5001 Great America Pkwy
Santa Clara, CA 95054

Direct shipments will be accepted on Monday, October 5, 2026

Outbound Pickup Address