MLSys 2026 - Poster Sessions

Venue: Hyatt Regency Bellevue

May 17 - 22, 2026

MLSys 2026 - Poster Sessions

ORDER SERVICES

We are pleased to advise you that Colt Expositions has been selected as the "Official Service Contractor" for the MLSys 2026 - Poster Sessions. We will accommodate all exhibitors to the best of our ability to ensure a successful event. Please scroll down entire page for important event information such as Show Schedule, Booth Package Description, Important Dates and Deadlines.

  Show Information

Hyatt Regency Bellevue
900 Bellevue Way NE
Bellevue, Washington 98004
May 17-22, 2026 
Google Map Link

  Show Schedule

Exhibitor Move-In
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Exhibit Hours
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Exhibitor Move-Out
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  Important Dates & Deadlines

Discount Deadline
Sunday, May 3, 2026
Advanced Order deadline for Exhibitor orders and full payments.
Graphic Print Files Deadline
Thursday, May 14, 2026
Refer to Printing: Signs, Booth Panels & Banners section for requirements.
Last Order Date
Friday, May 15, 2026
Last day to place orders online. Email exhibitor@coltexpositions for orders after this date.
Advance Freight Start Receiving
$event.AdvanceReceivingStartDate.ToString("D")
Start receiving shipments at Advance Warehouse location. 
Advance Freight Receiving Deadline
$event.AdvanceReceivingEndDate.ToString("D")
Advance Warehouse shipment deadline Warehouse shipments will be accepted after the deadline; however, surcharges will be assessed for late delivery.
Direct Shipment Receiving begins:
$event.DirectReceivingStartDate.ToString("D")
Last Day for Direct Shipments:
$event.DirectReceivingEndDate.ToString("D")
Deadline for Outbound Carriers to Check-In
$event.CarrierMoveOutDeadline.ToString("t"), $event.CarrierMoveOutDeadline.ToString("D")

  Event Information

Colt Expo will print posters for poster session participants. 

Two sizes are available: 42" tall x 42" wide (half of the poster board) and 42" tall x 84" wide (full size of poster board).

Posters will be printed on white 8.1 mil paper and rolled for transport to the event. Posters will be made available at the event for hanging on poster boards. 

Pricing:

42" tall x 42" wide: $65 each before 5/5, $80 after

42" tall x 84" wide: $125 each before 5/5, $140 after

Print files must be sent to graphics@coltexpositions.com by May 7, 2024.

High resolution pdf files - CMYK. Exact size only -- no bleeds or trim lines. 

Be sure to include identification on the poster for ease in distribution.
 

All orders are governed by Colt Expositions Payment Policy and the Limits of Liability and Responsibility.

  Advance Shipping to Warehouse

To ensure the proper handling of your shipments, please direct all inbound packages to the following address:

Advance Warehouse Receiving Hours: Monday - Friday: 9:30am - 3:00pm
$event.AdvanceReceivingEndDate.ToString("D"): All Advance to Warehouse shipments must be received to avoid late surcharges.
If you need assistance or additional information regarding the above shipments, please call 510-436-7500 or email exhibitor@coltexpositions.com

  Material Handling/Freight Information

Freight Related Services

PLEASE NOTE: ONLY ONE LOAD UNDER 40 LBS. CAN BE CARRIED TO YOUR BOOTH. NO WHEELS OR CARTS CAN BE USED. Colt Expositions offers assisted move-in (Cart Service) from your vehicle to the loading dock to your booth for an additional fee.

As the "Official Service Contractor" we are responsible for all freight-related services. We will provide advanced dock to dock material handling, including, receiving shipments at our warehouse, storage (up to 30 days prior to install date), and transportation of advance warehouse freight shipments to show site, delivery to exhibitor's booth, pick-up and outbound freight handling. (Exhibitors are responsible for inbound and outbound shipping charges). All orders are governed by Colt Expositions, Inc. Payment Policy and the Limits of Liability and Responsibility.

To receive a transportation quote from Colt Expo please email Shipping@coltexpositions.com.

All shipping logistics are the responsibility of the exhibitor. Please contact your preferred carrier to schedule delivery to either the advance warehouse or venue show site and also the return pick-up of your freight from the venue show site accordingly. Please contact Colt Expo. for assistance at 510-436-7500.

Advance Warehouse Shipping Address

Shipments should arrive between $event.AdvanceReceivingStartDate.ToString("D") and $event.AdvanceReceivingEndDate.ToString("D")

Show Site Shipping Address

Direct shipments will be accepted on $event.DirectReceivingStartDate.ToString("D")

  Outbound Pickup Address

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