Colt Expositions

Colt Expositions is proud to serve as the Official Service Contractor for the Bay Area Dental Expo 2026. We are committed to making your exhibit experience as smooth and successful as possible, and have put together everything you need right here on this page.

Below you will find detailed information on all aspects of your exhibit, from booth setup and show schedule to ordering deadlines and shipping logistics. We encourage you to review each section thoroughly so you are fully prepared ahead of the show:

Show Information – Venue address and event dates
Booth Information – What is included in your booth package
Show Schedule – Move-in, exhibit hours, and move-out times
Important Ordering Dates & Deadlines – Discount and regular pricing deadlines, graphic file submission deadlines, and rush cutoff dates
Graphics Submission Requirements – How to submit your artwork and a link to our full specifications guide
Shipping & Freight Information – Advance warehouse and show site shipping addresses, receiving dates, and outbound pickup details

Our team is always happy to assist with any additional questions. Please don't hesitate to reach out at 510-436-7500 or exhibitor@coltexpositions.com.

Show Information

Santa Clara Convention Center
5001 Great America Pkwy
Santa Clara , California 95054
August 21-22, 2026

Booth Information

Aisle Carpet: None

Booth Carpet: None; Carpet can be rented through Colt Expo

Each 10' x 10' booth will be provided with the following:

8' tall background drape
3' tall side dividers
1 - 6' skirted table
2 - chairs
1 - ID Sign

Additional furniture, accessories, and booth upgrades are available to order through the Order Services menu in the top left of the navigation bar. We encourage you to browse available items and place your order prior to the discount deadline to take advantage of reduced pricing.

All orders are governed by Colt Expositions Payment Policy and the Limits of Liability and Responsibility.

Show Schedule

Exhibitor Move-In

Day & Date	Time	Notes
Thursday, August 20	2:00 pm - 6:00 pm	Deliveries accepted 8:00 am-5:00 pm
Friday, August 21	7:00 am - 8:00 am

Exhibit Hours

Day & Date	Time	Notes
Friday, August 21	8:00 am - 6:00 pm	Exhibit Hall Open
Saturday, August 22	8:00 am - 6:00 pm	Exhibit Hall Open

Exhibitor Move-Out

Day & Date	Time	Notes
Saturday, August 22	5:30 pm - 8:00 pm

Important Ordering Dates & Deadlines

Please note that all orders must be placed and paid in full by the applicable deadline to receive the corresponding pricing. Partial payments or unpaid orders will not qualify for discount or standard pricing.

Ordering Deadlines

Discount Ordering Deadline

Friday, July 24, 2026

Deadline to place orders at discount pricing.

Final Order Date (Regular Pricing)

Wednesday, August 19, 2026

Last day to place orders online at standard pricing.

Graphic File Deadlines

Graphic Files – Discount Deadline

Friday, July 24, 2026

Deadline to submit graphic files at discount pricing.

Graphic Files – Regular Pricing Deadline

Wednesday, August 12, 2026

Deadline to submit graphic files at standard pricing.

Graphic Files – Rush Deadline

Wednesday, August 19, 2026

Final deadline for graphic file submission. Rush fees apply.

Graphics Submission Requirements

All graphic files should be submitted via coltexpo.wetransfer.com. We also accept file submissions via Dropbox, Google Drive, or similar file-sharing services — please share the appropriate link or file when submitting your materials.

Please review our specifications guide before preparing your artwork:

View Graphics Submission Guide

Shipping & Freight Information

Freight Related Services

PLEASE NOTE: ONLY ONE LOAD UNDER 40 LBS. CAN BE CARRIED TO YOUR BOOTH. NO WHEELS OR CARTS CAN BE USED. Colt Expositions offers assisted move-in (Cart Service) from your vehicle to the loading dock to your booth for an additional fee.

As the "Official Service Contractor" we are responsible for all freight-related services. We will provide advanced dock to dock material handling, including receiving shipments at our warehouse, storage (up to 30 days prior to install date), and transportation of advance warehouse freight shipments to show site, delivery to exhibitor's booth, pick-up and outbound freight handling. Exhibitors are responsible for inbound and outbound shipping charges. All orders are governed by Colt Expositions, Inc. Payment Policy and the Limits of Liability and Responsibility.

All shipping logistics are the responsibility of the exhibitor. Please contact your preferred carrier to schedule delivery to either the advance warehouse or venue show site and the return pick-up of your freight from the venue show site accordingly.

For any shipping needs, please email exhibitorservices@libertycfs.us and include your show name, exhibiting company name, booth number, and reference Colt Expositions in your message.

Advance Warehouse Shipping Address

Bay Area Dental Expo
c/o Colt Expo
1095 Essex Ave
Suite 100
Richmond, CA 94801

Advance Warehouse Receiving Hours: Monday – Friday: 9:30am – 3:00pm

Shipments should arrive between Thursday, July 16, 2026 and Sunday, August 16, 2026. All advance to warehouse shipments must be received by Sunday, August 16, 2026 to avoid late surcharges.

Shipping directly from a third-party retailer or vendor? If your packages will not be using Colt Expo-provided shipping labels — for example, items shipped directly from Amazon or another vendor — please ensure all packages are clearly labeled with the following information:

Exhibiting company name
Booth number
Show name
Advance warehouse address

Packages arriving without this information may be delayed in receiving if they cannot be identified. If you have any questions about labeling third-party shipments, please contact us before your packages ship.

Show Site Shipping Address

Bay Area Dental Expo
c/o Santa Clara Convention Center - Halls A and B
5001 Great America Parkway
Santa Clara, CA 95054

Direct shipments will be accepted on Thursday, August 20, 2026

Outbound Pickup Address